RTO Glossary of Terms

 

Term

 

Definition

* Denotes a mandatory field
Active The record is available administration and operational use
User Access User access is defined by the super user and not all user have the same access in the TMS
ANZSCO Australian and New Zealand Standard Classification of Occupations
ANZSIC Australian and New Zealand Standard Industrial Classification
AQIS Australian Quality Indicator Service
AQTF Australian Quality Training Framework
Archive Records which are backed up and hidden from operational use
ASCO Australian Standard Classification of Occupation
ASQA Standards for NVR Registered Training Organisations

An essential mechanism for the regulation of vocational education and training (VET) is the national standards against which applicants/RTOs are assessed. Prior to the establishment of the national VET regulator, ASQA, the standards that applied to an RTO’s or applicant’s registration were found within the Australian Quality Training Framework (AQTF).

www.asqa.gov.au

AVETMISS Australian Vocational Education and Training Management Information Statistical Standard
Bulk Actions An action performed on multiple records as the same time
Cache Stored in temporary memory in a browser
Category A category is a way to group courses and enable simple search functionality. A category can be seen as an industry sector, e.g. Finance. All finance related courses should be listed under this category.
Certificate No. Certificate Number is generated for every AQF certificate issue (Statement of Attainment, Qualification Certificate and Record of Achievement) as a unique identification. Certificate Number does not change when a certificate is being reprinted.
Child program A training program which has another training program as its parent.
Control No. Control Number is generated in the system for every Non Accredited Certificate issue. Admin User can hide the Control No from the Certificate Template in the Template Editor if it is not necessary to be displayed on the certificate print.
Concurrent Users A software license that is based on the number of simultaneous users accessing the program. It typically deals with software running in the server where users connect via the network. This license is used for SCORM eLearning in the TMS.
Course There are 3 types of courses in BluegemEXPLORE®

Certificate Course – A traditional course in which the completion of the course leads to a certification or the completion of single or multiple course units leads to a certification (eLearning courses containing UOCs are classified as Certificate courses).

Short Course – delivered over a short period of time, and does not usually contain any units of competency.

eLearning Short Course – delivered and assessed over the Internet. It is usually used for non-accredited courses such as Inductions and pre-assessments. This course type cannot contain any Units and is designed as to host a standalone courses. If the course contains a single or multiple units of competency, it is classified as a Certificate Course.

A course can be set up according to clusters of units or other arrangements; and can be either a full qualification course or part of qualification course.

Coloured words All the coloured and bold words describe menu titles, names of functions, or actions that will complete after clicking a link or selecting a menu item.
Company A business enterprise or organisation that has registered as a member of BluegemEXPLORE®
CRICOS Commonwealth Register of Institutions and Courses for Overseas Students
CRM Customer Relationship Management
Curriculum A hierarchical framework of training activities in BluegemEXPLORE® the complete framework includes

Program

> child program

>> stage (one or more)

>>> course – unit (one or more)

>>>> assessments

Customer A customer in the TMS may not be a member who has had any training. The client wants to keep a record of (non) training clients
Customisation The process of providing user or client specific features and services that do not exist generically in a product
eLearning Also referred to as “online” is learning that is accomplished in part or entirely online.
Delivery Mode The way in which the course or unit will be taught (e.g. online, face to face).
DNC An acronym for Did Not Complete, used to identify the reason a trainee is marked Not Yet Competent (NYC) against a Unit of Competency or Qualification.
DNS An acronym for Did Not Start, used to identify the reason a trainee is marked Not Yet Competent (NYC) against a Unit of Competency or Qualification.
Duration The length of a course schedule (e.g. 1 year, 2 days).
eLearning content Files which can be presented on the web including, Microsoft office pdf, videos, SCORM modules which can be uploaded in BluegemEXPLORE® LMS

Typically size: maximum upload file size 10 MB

Enrolment An enrolment is when you are putting a trainee onto a course that is listed on the TMS system.
EXCEL Microsoft spreadsheet format
Experience SQR – experience that gives trainers and assessors capabilities to deliver or access specific courses
Explanation The detailed explanation of how a function of the TMS works.
Folder icon
Help Page Icon

 

An online help file is accessible throughout the TMS pages whenever the Help icon appears.
Hosting  
HTML Hyper Text Mark-up Language, A mark-up language used to structure text and multimedia documents and to set up hyperlinks between documents.
IE Internet Explorer
Import Training Scope Facility for indirectly obtaining the RTO scope from the TGA website

www.training.gov.au

Information icon
Italic All Italic and Bold words represent action i.e.; to click a link, select a menu item, open a page, display or export content.
Library Files (Image, PDF and Document types) available for use internally (e.g. reports, company logos, manuals) and/or externally (e.g. training images, documents, reference materials).
Location A place where the course is held; a site or a sub area within a site (e.g. Region – WA; Location – Nedlands).
LUI When you are in Year 10 or turn 15 (whichever comes first), your school will register you with the Queensland Studies Authority (QSA) and a learning account will be opened for you.

Your school will give you a Learner Unique Identifier (LUI) – a 10-digit number that the QSA uses to identify you – and a password, so you can access your learning account. Once a learning account is opened for you, all eligible learning will be recorded in your account, as well as where and when the learning took place, and the results you achieve.

https://studentconnect.qsa.qld.edu.au/learning.html

 

Manage Award Used to issue AQF Statements of Attainment, Records of Achievement and Qualification Certificates for trainees who have successfully demonstrated the required competencies.
Mark Method of grading student results
Member Company or trainee that is registered in BluegemEXPLORE®
Microsoft Software vendor
Module A sub component of a course used primarily for online courses with multiple modules
Navigation Describes paths taken to get to pages within the TMS.
BG LMS Lite feature of BluegemEXPLORE used for elearning, assessments and complies with SCORM content but not SCORM tracking
.NET Microsoft framework used for web pages cloud services and web applications
Note The additional information is provided for further assistance.
NZQA New Zealand qualifications authority
Outcome Codes Reporting codes used to define the enrolment/completion status of a trainee/student as required by the Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS).
Outcome Identifier National accredited codes used to determine student training outcomes
Owner Refers to the owner of the IP or the course material.
Payment Method Payment methods: cash, cheque, purchase order, direct credit or credit card can be used to pay for a course.
Performance Reviews SRQ – A measure of a staff member or trainers effective and capabilities
Permissions A set of access rights for a particular role or individual with login credentials
Where the print icon appears provides the ability to print the screen.
Program Qualification, skill set, course or complex collection of units
Qualifications A type of program which leads to a National Accredited Certificate
Registration A registration is when you are putting a trainee onto the TMS system.
Region For example WA, NSW, Metro Division; South West etc
RESOLVE® Bluegem help desk & support ticket system
Results Outcomes of training activity
Schedule A schedule is an instance of a Course and/or Unit, identified by dates when the course or unit will take place.
Schedule Status The  current phase of a schedule (starts with enrolling, running, completed, cancelled)
Resource Planner Designed to help manage your resources such as people (employees, lecturers) equipment (computers, projectors, chairs, trucks etc) or facilities (classrooms, meeting rooms etc), schedule and display the booked activities on a calendar view.
RTO Registered Training Organisation
Scoping The process of gathering business requirements
SCORM Sharable Content Object Reference Model. SCORM is a collection of standards and specifications for web-based e-learning.
Settings Allows you to change email settings; GST rates; company name details; online payment options and more.
SharePoint Microsoft product used for document management and team collaboration
Skills Sets A collection of units of competency that lead to program type known as an accredited “skill set”
Skills Victoria The state training authority for RTO’s in Victoria who are not reporting to ASQA
S.M.A.R.T The Survey Management, Analysis and Reporting Tool (now AQIS)
SQL Query language used for database programing
SQR Staff Qualification Register used to store trainer|assessor and staff capabilities, qualifications, experience, CPD, performance reviews
Stage A phase of a training program, a program can have one or more stages
Standalone Unit Accredited course that offers a single unit of competency.
Subjects (units) The new AVETMISS 7 definition for units or modules
Support Bluegem support to clients on how to use the TMS
Resource Planner A feature of BGExplore which allows human classroom and other resource types required for training to be managed effectively
Template Editor A third party application that is integrated with the TMS to help Admin users create new and edit existing email, letter and certificate templates.
TGA Training.gov.au  see below
Ticket A way of entering details of support item
Training.gov.au (Also referred to as TGA) Official National Register of information on Training Packages, Qualifications, Courses, Units of Competency and Registered Training Organisations (RTOs). TGA has replaced the National Training Information Service (NTIS)
TMS Training Management System. Also known as SMS (student management system)
TNA Training Needs Analysis is a tool to help people find courses/units to undertake based on pre-defined criteria.
Trainee An individual member in the TMS who has registered and/or has an enrolment record in the TMS.
Trainer A person that delivers training
Training Plan Members Portal:  training records that display enrolments, marks, attendance, certificates, eLearning courses can be launched from the Training Plan
Trainer Portal A web interface that enables trainers to manage student marking and gives access to scheduling activities
TRS Training Records System- Only applies to Traineeship and Apprenticeship Contracted Programs of Study
TXT text
Unit

(subjects)

A Unit is a section of a training course focusing on a particular area. Accredited Courses may consist of single or multiple Units of Competency.
UOC Unit of Competency as defined by TGA
Users (admin) Owners, staff,  employees, training manager/lecturer etc. who have been set up with access rights with either no access, view access, modify access 
USI The new initiative, known as the Unique Student Identifier or USI , was to be implemented from 1 January 2014, and will serve as a building block for a range of VET reforms by providing accurate and comprehensive information about students’ training achievements and movements within the VET system. Students, training organisations, employers, and governments will all benefit from the USI in some way.

The USI is a component of the VET Reform Agenda and will assist the continued development of transparency in the VET sector. It will build a consistent, national system for the storage of training information and will assist in quality assurance and future growth.

http://www.innovation.gov.au/Skills/National/UniqueStudentIdentifierForVET/Pages/default.aspx

Venue Place where the actual training will take place e.g. classroom, lab or seminar room
VET Vocational Education and Training
VET Glossary www.ncver.edu.au
View BluegemEXPLORE® has 3 separate Portals.

Public Portal to find information, search for courses.

Members Portal is for registered members to access the “members-only” information such as course materials and training plan records.

Admin Portal is for staff and managers to execute and maintain all areas of their training operation such as courses, schedules, trainees, certification, and reporting.

VSR Victorian Student Registration – required of RTOs in Australian Victoria State for students younger than 25 years of age.
VSN Victorian Student Number –every student under 25 years of age who is studying in Victoria will get a VSN. VSN is a 9-digit student identification number that will be assigned by the Dept of Education and Early Childhood Development to all students in Govt. and non-Govt. schools, and students up to the age of 25 in Vocational Education and Training Institutions. The number, which is unique to each student, will be used as a key identifier on a student’s records, and will remain with the student throughout his or her education, until reaching the age of 25 at which point the student’s VSN will be retired.
VQA Victorian Qualification Authority
WF Withdrawn Formally, used to identify the reason a trainee is marked Not Yet Competent (NYC) against a Unit of Competency or Qualification.
WIF Withdrawn Informally, used to identify the reason a trainee is marked Not Yet Competent (NYC) against a Unit of Competency or Qualification.
QLI Queensland Learner Identifier – required of Registered Training Organisations in Australian Queensland State.
>  To expand the view of details under a particular record.
To find records matching the word typed in the filter field
* Denotes mandatory fields